Privacy Policy

Consent

This section does not apply if you are based in the EEA, Switzerland or UK. By using our Online Services, you agree to the terms and conditions contained in this Privacy Policy and you expressly consent to the processing of your data in accordance with this Privacy Policy. If you do not agree to any of these terms and conditions, or approve of Squadcast’s data practices as explained herein, then you should immediately cease all use of our Online Services. To the fullest extent permitted by applicable law, you agree that any dispute over privacy or the terms contained in this Privacy Policy and Terms of Use, or any other agreement we have with you, will be governed by the laws of the state of California.

What Data We Collect

Squadcast collects the following types of PII:

1. Information Provided by Website Visitors:
   
   If you decide to sign up for information from us, schedule a demo, or create an account to use the Service, Squadcast may collect the following PII from you: (1) first and last name, (2) organization name, (3) email address, and (4) phone. If you provide us with feedback or contact us via email, we will collect your name and email address, as well as any other content or information included in or attached to your email, in order to send you a reply.  If you purchase services or products from us, we will also collect payment account and other financial information.
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   We may combine the information we collect directly from you with information we obtain from public sources, partners, and other third parties and use such combined information in accordance with this Privacy Policy.
   
2. Information We May Collect via Technological Means:
   
   Our servers, which may be hosted by a third-party service provider, may collect certain technical data about your device and software, including your browser type, operating system, IP address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session), domain name, and/or a time stamp of your visit. We automatically gather this data and store it in log files each time you visit our website or access your account on our network. Unless you have provided PII in connection with your use of the Online Services, such technical data cannot reasonably be used to identify you. We may also directly collect analytics data, or use third-party analytics tools, to help us measure traffic and usage trends in connection with the Online Services. We collect and use this analytics information in aggregate form such that it cannot reasonably be used to identify any particular individual user.
3. Cookies, web beacons and other tracking technologies:
   
   We use various technical mechanisms such as cookies, web beacons and similar tracking technologies to monitor how users use our Online Services. “Cookies” are small pieces of information that a website sends to your computer’s hard drive while you are viewing a website. “Web beacons” refer to various tracking technologies used to check whether you have accessed some content on our Online Services. We use cookies for the following purposes, specifically:
   
   Performance Cookies: These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.
   
   Functional Cookies: These cookies allow the provision of enhance functionality and personalization, such as videos and live chats. They may be set by us or by third-party providers whose services we have added to our pages. If you do not allow these cookies, then some or all of these functionalities may not function properly.
   
   Targeting Cookies: These cookies are set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant ads on other sites. They work by uniquely identifying your browser and device. If you do not allow these cookies, you will not experience our targeted advertising across different websites.
   
   Strictly Necessary Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site may not work then.

We may link the information we store in cookies or through other mechanisms to the PII you submit while using our Online Services. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer until you delete them) to provide you with a more personal and interactive experience on our Online Services. You can remove persistent cookies at any time by following the directions in the “Help” section of your Internet browser. You can also disable all cookies on your Internet browser. For details, see www.aboutcookies.org. If you choose to disable cookies, be advised that some components of our Online Services may not work properly.

Our partners, affiliates and other service providers may use cookies and other technologies to improve the quality of your experience when you interact with our Online Services and to deliver or target advertising. We may receive reports based on the use of certain technologies by these companies on an individual and aggregated basis.

d. Information Gathered From Your Mobile Device:

When you download and use our Apps, we automatically collect information on the type of mobile device you use and operating system version. We do not ask for, access or track any specific location information from your mobile device at any time while downloading or using Apps, but we may infer your general geographic location based on your IP address. Our Apps may send push notifications. If you no longer wish to receive such push notifications, please turn them off at the device level.

How We Use the Data We Collect

In summary, we use your PII to respond to your requests, provide, secure and enhance the Online Services, and comply with our legal obligations. In particular, Squadcast uses your PII for the following purposes as necessary and as permitted by applicable law:

1. Facilitate the creation of and secure your account on our Online Services;
2. Identify you as a user of our Online Services;
3. Provide and administer your use of the Online Services;
4. Personalize and improve the quality of your experience when you interact with our Online Services;
5. Send you a welcome e-mail to verify ownership of the e-mail address provided when your account was created;
6. Send you administrative e-mail notifications, such as security or support and maintenance messages;
7. Respond to your inquiries and requests;
8. Provide you with hardcopy or electronic newsletters, or surveys;
9. Determine which of our products and services may be of interest to you or your business;
10. Send you information about upgrades and special offers related to our Online Services;
11. Contact you for demo or marketing purposes.
12. Send you Call, SMS, Email & Phone notifications as part of providing our services.
13. Comply with applicable laws and regulatory requirements;
14. Respond to lawful requests, court orders and legal process; and
15. Protect our legal interests or those with whom we do business.

We may generate reports that contain aggregate data about usage of our Online Services and similar topics. In such instances, we use aggregate data that cannot be used to reasonably identify any individual and which contains no PII.

Information Sharing and Disclosure

To the extent permitted by applicable law, Squadcast may disclose your PII in the following circumstances:

1. Service Providers:
   
   We may engage our affiliates or third-party companies or individuals to support us in connection with the purposes listed above, such as to provide IT services, process payments or contact users where an alert is triggered.
2. Law Enforcement:
   
   It may be necessary − by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence − for Squadcast to disclose your PII. We may also disclose your PII if we determine disclosure is reasonably necessary to enforce our terms and conditions or protect our operations or users.
3. Business Transfer:
   
   We may share your PII if Squadcast engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of Squadcast’s assets, financing acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g. due diligence).

We may also disclose your PII with your prior informed consent with our sub-processors. Service providers acting on our behalf are obliged to adhere to confidentiality requirements no less protective than those set forth herein and will only receive access to your PII as necessary to perform their functions. No PII (including Email/Mobile) information will be shared with third parties/affiliates for marketing/promotional purposes.

Squadcast adheres to the Data Privacy Framework Principle of Accountability for Onward Transfer. We may transfer PII (including personal data about residents of the EEA, UK and Switzerland) to our vendors, consultants and other service providers who need access to such PII to carry out work on our behalf. If a third-party service provider providing services on Squadcast's behalf processes such PII in a manner inconsistent with the Data Privacy Framework Principles, Squadcast will be liable unless we can prove that we are not responsible for the event giving rise to the damages. We may also be required to disclose such PII in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

How We Protect Your Data – Security

We are committed to protecting the security of information received via the Online Services, including PII. We provide reasonable and appropriate administrative, technical, and physical security controls to protect your PII from unauthorized access, use, or disclosure. For example, we use secure socket layer technology (SSL/TLS) in connection with our Online Services. We also require you to enter a password to access your account information. Please do not disclose your account password to anyone else. Despite our efforts, no security controls are 100% risk-free, and Squadcast does not warrant or guarantee that your PII will be secure in all circumstances.

Your Data, Your Choice

1. Opt-Out:
   
   We offer you choices regarding the collection, use, and sharing of your PII. Where permitted by applicable law, we will periodically send you free newsletters and e-mails that directly promote the use of our products or services. When you receive newsletters or promotional communications from us, you may indicate a preference to stop receiving further communications from us and you will have the opportunity to “opt-out” by following the unsubscribe instructions provided in the e-mail you receive or by contacting us directly. Despite your indicated e-mail preferences, we may send you notices of any updates to our Terms of Use or Privacy Policy.
2. Ability to Edit or Delete Your Personal Information:
   
   You may edit any of your PII in your account on the Online Services, including contact information and/or notification settings, by editing your account profile. You may also request that we delete your account information by sending an email to support@squadcast.com, but please note that we may be required (by law or otherwise) to keep this information and not delete it (or to keep this information for a certain time, in which case we will comply with your deletion request only after we have fulfilled such requirements). Squadcast will respond to such requests within thirty (30) days or sooner if required by applicable law. When we delete account information, it will be deleted from the active database, but may remain in our archives for a limited amount of time. We will otherwise retain your information for as long as your account is active, as needed to provide you with the Online Services you have requested, or as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
3. Information Processed Under the Direction of Customers:
   
   If an organization has registered for the Services (a “Customer“) and your PII has been collected by Squadcast as a result of such organization’s use of the Services, Squadcast collects and processes any such PII of yours under the directions of the relevant Customer. If these circumstances apply to you and you wish to access, edit, delete or exercise any rights you may have under applicable data protection laws with respect to any PII that we have collected about you, please direct your query to the relevant Customer as this may expedite the completion of your request. We nevertheless provide reasonable assistance to our Customers to give effect to data subject rights as appropriate and required by applicable laws.

Links to Third-Party Sites

Our provision of a link to any website or location outside of the Online Services is for your convenience and does not signify our endorsement of such other website or location or its contents. When you click on such a link, you will leave our site and go to another site. During this process, a third party may collect data, including PII, from you. Please be aware that the terms of this Privacy Policy do not apply to these outside websites or content, or to any collection of data after you click on a link to a third party. We encourage you to carefully read the privacy statement of any other website you visit.

Cross Border Data Transfers

1. Squadcast is located in the United States and other countries. By accessing or using the Online Services, or otherwise providing information to us, you understand that your information may be subject to processing, transfer, and storage in other locations. In the event that Squadcast transfers your Personal Data from the EEA to a country which is not subject to an adequacy decision by the European Commission or which may not provide for the same level of data protection as the EEA, Squadcast will ensure that the recipient of your Personal Data offers an adequate level of protection. This may include such measures as entering into standard contractual clauses for the transfer of data as approved by the European Commission, gaining prior consent, or other appropriate measures in accordance with applicable law.

EU-U.S. Data Privacy Framework (EU-U.S. DPF) and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF)

1. Squadcast complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce.
2. Squadcast has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union and the United Kingdom in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF.  Squadcast has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF.
3. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern.  To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/
4. In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Squadcast commits to resolve DPF Principles-related complaints about our collection and use of your personal information.  EU and UK individuals and Swiss individuals with inquiries or complaints regarding our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF should first contact Squadcast at: privacy@squadcast.com
5. In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Squadcast commits to cooperate and comply respectively with the advice of the panel established by the EU data protection authorities (DPAs) and the UK Information Commissioner’s Office (ICO) and the Swiss Federal Data Protection and Information Commissioner (FDPIC) with regard to unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF.
6. If neither Squadcast nor the relevant panel can resolve your complaint, you may be able to invoke binding arbitration, in accordance with the Data Privacy Framework requirements, through the Data Privacy Framework Panel. For more information on this option, see Annex I of the Principles.
7. The Federal Trade Commission (FTC) has jurisdiction over Squadcast’s compliance with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) and Squadcast is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).

Geography specific provisions

A. GDPR

Scope: This GDPR Privacy Statement is relevant to any individual located in the European Economic Area, United Kingdom and Switzerland, who uses or visits Squadcast’s Online Services where these services directly link to this GDPR Privacy Statement.

This GDPR Privacy Statement does not cover any other data collection or processing, including, without limitation, through other Squadcast websites or online services that do not display a direct link to this GDPR Privacy Statement, or through third-party websites.

GDPR Privacy Statement

European Union Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“EU GDPR“), requires Squadcast to provide additional and different information about its data processing practices to data subjects in the European Economic Area (“EEA“). If you are accessing the Online Services from a member state of the EEA, UK & Switzerland, this GDPR Privacy Statement applies to you.

Squadcast, Inc. 38350 Fremont Blvd #203, Fremont, CA 94536, United States, is the data processor and can be contacted at privacy@squadcast.com.

Legal Basis of Processing

‍In general, the legal basis for Squadcast’s processing of your personal data in connection with the Online Services is Article 6(1)(b) of the EU GDPR, which allows processing of personal data as necessary for the performance of a contract. When you access, use or register for our Online Services, you form a contract with us based on the applicable terms of use or terms of service, and Squadcast needs to process your personal data to provide the requested Online Services.

As exceptions, Squadcast relies on your consent with respect to cookies that are not strictly necessary and direct marketing emails per Article 6(1)(a) of the EU GDPR; and pursues legitimate interests under Article 6(1)(f) of the EU GDPR with respect to situations where Squadcast needs to process your personal data to comply with applicable laws (as a U.S.-based company, Squadcast is subject to U.S. laws and must comply with them) or processes your personal data to improve our business and Online Services.

Personal Data Transfers outside of the EEA, UK & Switzerland

Squadcast may transmit some of your personal data to a country where the data protection laws may not provide a level of protection equivalent to the laws in your jurisdiction, including the United States. As required by applicable law, Squadcast, Inc. will provide an adequate level of protection for your personal data using various means, including, where appropriate:

1. relying on a formal decision by the European Commission that a certain country ensures an adequate level of protection for personal data (a full list of such decisions may be accessed online here: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en);
2. entering into appropriate data transfer agreements based on language approved by the European Commission, such as the Standard Contractual Clauses (2010/87/EC and/or 2004/915/EC and/or 2016/679/EU and/or 2021/914/EU), which are available upon request at support@squadcast.com.
3. implementing appropriate physical, technical and organizational security measures to protect Personal Data against accidental or unlawful destruction, accidental loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing; and
4. taking other measures to provide an adequate level of data protection in accordance with applicable law.

Any onward transfer is subject to appropriate onward transfer requirements as required by applicable law.

Data Retention

Squadcast keeps personal data as long as required to provide the Online Services you have requested or registered for and comply with applicable laws.

Data Subject Rights

You have a right to request from Squadcast access to and rectification or erasure of your personal data or restriction of processing concerning you, as well as the right to data portability under the EU GDPR. You also have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data by us and we can be required to no longer process your personal data. In general, you have the right to object to our processing of your personal data for direct marketing purposes. If you have a right to object and you exercise this right, your personal data will no longer be processed for such purposes by us. You can exercise such rights by accessing the information in your account, by emailing support@squadcast.com. 

If you have provided consent for cookies that are not strictly necessary, direct marketing emails or other data processing based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. You have the right to lodge a complaint with a supervisory authority.


Your Choices

‍You are not required to provide any personal data to Squadcast but if you do not provide any personal data to Squadcast, you cannot use the Online Services. You can use the Online Services without consenting to cookies that are not strictly necessary or direct marketing emails; the only consequence is that our Online Services will be less tailored to you or you will not receive our marketing emails.

Profiling

‍Squadcast does not use in connection with the Online Services automated decision-making, including profiling, in a way that produces legal effects concerning you or which significantly affects you.

B. CCPA

If you are a California resident, California law requires us to provide you with some additional information regarding how we collect, use, and share your “personal information” (as defined in the California Consumer Privacy Act (“CCPA”)).

a. How We Source, Use, and Disclose Information for Business Purposes

‍The following chart details the categories of personal information we collect, the sources of such personal information, and how we use and share such information for business purposes.

b.  Your California Privacy Rights

If you are a California resident, the CCPA allows you to make certain requests about your personal information. Specifically, the CCPA allows you to request us to:

1. Inform you about the categories of personal information we collect or disclose about you; the categories of sources of such information; the business or commercial purpose for collecting your personal information; and the categories of third parties with whom we share/disclose personal information.
2. Provide access to and/or a copy of certain personal information we hold about you.
3. Delete certain personal information we have about you.
4. Provide you with information about the financial incentives that we offer to you, if any.

The CCPA further provides you with the right not to be discriminated against (as provided for in applicable law) for exercising your rights. Please note that certain information may be exempt from such requests under California law. For example, we need certain information in order to provide our services to you. We also will take reasonable steps to verify your identity before responding to a request. In doing so, we may ask you for verification information so that we can match at least two verification points with information we maintain in our files about you. If we are unable to verify you through this method, we shall have the right, but not the obligation, to request additional information from you.

Please also note that if your personal information has been collected by Squadcast as a result of a Customer’s (as defined above) use of our services, Squadcast collects and maintains your personal information under the directions of the relevant Customer. If these circumstances apply to you and you wish to access or delete any personal information that we have collected about you, please direct your query to the relevant Customer as this may expedite the completion of your request. We nevertheless provide reasonable assistance to our Customers to give effect to consumer choices as appropriate and required by applicable laws.

If you would like further information regarding your legal rights under California law or would like to exercise any of them, or if you are an authorized agent making a request on a California consumer’s behalf, please contact us at privacy@squadcast.com. 

The CCPA provides certain rights if a company “sells” personal information, as such term is defined under the CCPA.  We do not engage in activities that would be considered “sales” under the CCPA.

Shine the Light Disclosure: The California “Shine the Light” law gives residents of California the right under certain circumstances to request information from us regarding the manner in which we share certain categories of personal information (as defined in the Shine the Light law) with third parties for their direct marketing purposes. We do not share your personal information with third parties for their own direct marketing purposes.

C. Nevada Privacy Law

Under Nevada law, certain Nevada consumers may opt out of the sale of “personally identifiable information” for monetary consideration (as such terms are defined under Nevada law) to a person or that person to license or sell such information to additional persons. We do not engage in such activity; however, if you are a Nevada resident and you have purchased products or services from us, you may submit a request to opt out of any potential future sales under Nevada law by emailing us at support@squadcast.com. Please note we may take reasonable steps to verify your identity and the authenticity of the request. Once verified, we will maintain your request in the event our practices change.

Information about Children

Our Online Services are not intended for use or access by children or minors. Squadcast does not knowingly collect or solicit information from anyone under the age of thirteen (13). If you believe Squadcast has inadvertently collected information about a child under the age of thirteen (13), please contact us at privacy@squadcast.com immediately using the contact information below.

Changes to Our Privacy Policy

This Privacy Policy is subject to occasional revision, and if we make any substantial changes in the way we use your information, we will notify you by sending you an e-mail to the last e-mail address you provided to us and/or by posting notice of the changes on our website. Any material changes to this Privacy Policy will be effective upon the earlier of thirty (30) calendar days following our dispatch of an e-mail notice to you of the changes, thirty (30) calendar days following our posting of notice of the changes on our site, or the date that you accept the changes (e.g., by clicking an “I Accept” button or similar means). These changes will be effective immediately for new users of our website, Services or related services. Please note that at all times you are responsible for updating your Personal Data to provide us with your most current e-mail address. If you object to any such changes, you must cease using Squadcast. In the event that the last e-mail address that you have provided us is not valid, or for any reason is not capable of delivering to you the notice described above, our dispatch of the e-mail containing such notice will nonetheless constitute effective notice of the changes described in the notice.

Contact Us

Thanks for reading our Privacy Policy. Squadcast welcomes your comments, questions, and concerns regarding our Privacy Policy. Please contact us at privacy@squadcast.com or at our mailing address below:

Squadcast, Inc.
38350 Fremont Blvd #203
Fremont, CA 94536, United States